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Travel tips

Benefits of planning ahead for a group tour

Sep 25, 2015 by Jamie Gallerani

When it comes to preparing for a group trip, planning the details ahead of time is the best way to ensure everything runs smoothly. Read on to discover nine reasons to make earlier arrangements before taking off on one of our group tours.

The benefits of planning ahead for a group tour

1. Enjoy room to grow your group

Have your eye on a preferred departure date? By planning ahead, you’re more likely to have access to more available spaces on a specific tour, so there will be room to bring extra group members on the trip.

2. Recruit more members and earn benefits

As a Group Coordinator, you earn Global Points for each member in your group, which you can redeem for gifts, flights or conventions. You’ll also earn a free place for every six travelers you bring on tour. Giving yourself extra time to plan makes it easier to recruit additional travelers and enjoy added benefits.

3. Make plans before calendars fill up

You and your group members lead full, busy lives, so it’s easy for schedules to fill up quickly. Thinking ahead enables you to recruit travelers for your trip before they plan other events, while making it possible for members to schedule time off of work if necessary.

4. Lock in your price early

Making travel plans in advance allows travelers to pay they their deposits earlier and lock in the price for their tour. That way, there’s no need to worry about the possibility of a cost increase before departure.

5. Generate excitement with pre-tour parties

Community events, such as recruitment parties, are a great way to inspire group members and build momentum for your trip. These social gatherings require extra time for planning, so starting the process sooner ensures that your event(s) will go off without a hitch.

6. Budget for your trip over time

Travel is a fulfilling, life-changing investment. Planning for your trip ahead of time enables you and your group members to properly save for your tour and arrange for smaller, more manageable payments over time.

7. Plan desired flight itineraries

Do you and your group have an ideal flight itinerary in mind? Making earlier travel plans gives you time to collect group flight requests and then connect with the Go Ahead team to work out preferred travel arrangements.

8. Submit specific room requests

Make the most of extra time before your tour to collect and submit room requests for your group members. Would some travelers prefer a single room? Do some need extra time to find a roommate? Planning ahead gives everyone a better chance of locking in the right room arrangement.

9. Set up personalized free-time activities

Once you have all the necessary pre-tour details in place, you can use extra time before departure to consider free-time activities. Planning your travel in advance allows more opportunity to think about these additional adventures, enabling you and your group members to create a more personalized and immersive on-tour experience.

How has planning ahead for a group tour benefited you? Tell us on Facebook!

Group Coordinators
About the author | Jamie Gallerani
It was Jamie’s homestay in Germany that made her fall in love with travel (and her studies in Florence that really sealed the deal). When she’s not writing and sharing the magic of seeing the world with others, she’s usually on the lookout for her new favorite memoir, testing out recipes at home, or visiting her family on Cape Cod.

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views of the aegean sea from the greek islands with white buildings in the foreground views of the aegean sea from the greek islands with white buildings in the foreground
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